Bid and Proposal Opportunities

The Town has partnered with Bonfire to offer a procurement portal for vendor registration and access to Town bid and proposal opportunities. Registration is free, quick and easy.

Vendor Registration

Vendors will be asked to provide information required for conducting business with the Town and have the option of identifying the products and services they offer by selecting one or more commodity codes. Selecting commodity codes will assist the Town with identifying potential vendors for specific solicitations.

Vendors may view all Town solicitations without registering, however, registration will be required to download solicitation documents and submit bids and proposals.

View Current Bid and Proposal Opportunities

Register as a Vendor

Local Vendor Preference

To qualify for our local vendor preference all of the following requirements must be met and certified by the vendor:

1. The vendor must maintain an office within the legally defined boundaries of the town and have a majority of full-time employees, chief officers and managers regularly conducting work and business from this office;
2. The vendor must have held a valid Town business license for a consecutive period of at least three years prior to the date of the application for certification; and
3. The vendor must submit a local vendor preference certification form and have it certified by the Town prior to the sealed bid/proposal deadline.

Use of the local vendor preference during the bid evaluation process:

1. For comparing bids, any vendor who meets all the criteria for certification will have their bid price reduced by five percent, not to exceed a maximum reduction of $10,000.00. If after the application of the local vendor preference, the vendor is determined to be the low responsive and responsible bidder, they will be awarded the contract; and
2. Final contract price will reflect the original bid amount before the local vendor preference was applied.
3. The Local Vendor Preference is not applicable to Requests for Qualifications for professional services.

Local Vendor Preference Application Instructions

• The local vendor preference application must be completed and returned to the Town of Hilton Head Island in order to be eligible for the Local Vendor Preference.
• Forms shall be submitted via email to the Town's Procurement Officer, Rich Groth at RichG@hiltonheadislandsc.gov.
• Once your application has been received you will receive written verification that your status as a local vendor has been approved.
• Whenever you submit a bid proposal, you should indicate your status as a Certified Local Vendor.

Local Vendor Preference Application

Questions?

Contact our Procurement Officer, Richard Groth at RichG@hiltonheadislandsc.gov or 843-341-4711.

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