• Text Size:
  • A
  • A
  • A

Town Council 2018 Key Priorities Dashboard

Please click on each priority or topic to view additional information and updates.

Key Priorities

Hurricane Recovery

Description:  The majority of clean up from the hurricane has been completed. The Town will evaluate what if any mitigation measures should be taken to reduce impacts from future storms. The Town continues to process invoices for recovery work from the storm. Ongoing coordination is needed to insure the Town receives all reimbursements from the federal and state levels for which is qualifies.

Proposed Action:  Continue clean up and reconciliation of financial commitments.
10/18/2018 - The Town continues to work with FEMA and SCEMD on reimbursement for expenses related to Hurricanes Matthew and Irma.
9/28/2018 - The Town is working with FEMA and SCEMD to receive reimbursements and prepare for project closeout related to Hurricane Matthew. The Town is working with FEMA and SCEMD to receive initial reimbursements related to Hurricane Irma.
5/25/2018 - The Town continues to receive reimbursement from FEMA and SCEMD related to Hurricane Matthew. Documentation of expenses related to Hurricane Irma has been submitted to FEMA.
5/1/2018 - The Town continues to work with FEMA and SCEMD on reimbursement for expenses related to Hurricane Matthew. The Town is working with FEMA to prepare project worksheets for reimbursement for expenses related to Hurricane Irma.
3/30/2018 - The Town continues to pursue reimbursement from FEMA and SCEMD.
2/21/2018 - Debris removal is complete and Debris Management Sites have been restored. The Town continues to pursue reimbursement from FEMA and SCEMD.

Visioning

Description:  Develop a comprehensive, long-range Vision for Hilton Head Island to 1) to protect and enhance our quality of life; 2) to coalesce the needs and desires of residents, visitors, and business owners; and 3) to create a vision statement and long range plan which defines the program of work.

Proposed Action:  Continue process.
11/28/2018 - The Public Planning Committee recommended that Town Council provide staff authorization to identify attract, recruit, and leverage talent and resources to support Phase 2 of the Vision/Comprehensive Plan by utilizing an open application process to solicit members for the Our Future Development Team and Community Vision Work Groups and allocate $150,000 of the Town Council initiative budget to this project.
10/18/2018 - Staff continues to work with the Public Planning Committee to develop recommendations related to implement of phase 2 of Vision.
9/28/2018 - The Public Planning Committee approved recommendations on the process and principles to guide phase 2 of Vision and align it with the Comprehensive Plan. Staff will outline a process for appointments to the phase 2 Development Team.
8/20/2018 - Staff continues to work with the Planning Commission and its Comprehensive Planning Committee to refine the process and principles to guide phase 2 of the Vision.
7/17/2018 - Staff outlined a process and principles to guide Phase 2 of the Vision, including a strategy to align the Vision with the rewrite of the Comprehensive Plan. Staff will continue to work with the Public Planning Committee and the Planning Commission.
6/25/2018 - Public Planning Committee and staff are developing a process and defining principles to guide Phase 2 of the Vision.
5/25/2018 - Town Council met on May 15, 2018, and accepted the Vision and Strategic Action Plan, adopted the Vision, and approved five additional Vision Project Management Team (VPMT) recommendations. On May 15, 2018 Town Council also dissolved the VPMT, and directed the Public Planning Committee and Staff to develop a process and define principles to guide Phase 2 of the Vision Process.
5/1/2018 - he Vision Project Management Team met on April 9, 2018, and voted to forward a recommendation to the Public Planning Committee that Town Council accept the Vision and Strategic Action Plan, and adopt the Vision. The Public Planning Committee met on April 26, 2018, and voted to recommend that Town Council accept the Vision and Strategic Action Plan, and adopt the Vision.
5/1/2018 - The Vision Project Management Team met on April 9, 2018, and voted to forward a recommendation to the Public Planning Committee that Town Council accept the Vision and Strategic Action Plan, and adopt the Vision. The Public Planning Committee met on April 26, 2018 and voted to recommend that Town Council accept the Vision and Strategic Action Plan, and adopt the Vision.
3/30/2018 - The Community Engagement Report and Vision Report are available online, and stakeholders are being encouraged to participate in a survey to provide their feedback after reviewing the reports. The Vision Project Management Team will meet on Monday, April 9, 2018.
2/20/2018 - Future iQ, the Town’s visioning consultant, presented the Community Engagement Report and Vision Report at the February 16, 2018 VPMT meeting. The reports are available online, and stakeholders are encouraged to participate in a survey to provide their feedback after reviewing the reports. The VPMT will meet again on March 16, 2018.

Venue Committee

Description:  Town staff and the Venue Committee are working with Webb Management to complete the review of a Community Arts Center for Hilton Head Island.

Proposed Action:  Recommendations are forthcoming.
10/18/2018 - Town Council approved the Venue Committee’s Modified Response to Phase 2 on October 16, 2018.
9/28/2018 - On September 27, 2018 the Community Services Committee (CSC) reviewed a modified recommendation provided by the Venue Committee (VC) in support of the VC’s Response to Phase II: A Conceptual Model for a Community Arts Center. The VC recommended submitting a final report encapsulating the body of work completed by the committee and a recommendation to dissolve the committee upon submission of the report to Town Council. The CSC recommended forwarding the VC’s recommendations to Town Council for approval.
8/30/2018 - The Venue Committee met on August 24th to discuss final steps to complete their initiative. The committee recommended submitting a final report encapsulating the body of work completed by the committee and a recommendation to dissolve the committee upon submission of the report to Town Council.
6/11/2018 - The Community Services Committee (CSC) reviewed additional information provided by the Venue Committee (VC) in support of the VC's Response to Phase II: A Conceptual Model for a Community Arts Center on June 11, 2018. The CSC recommended forwarding the VC's recommendations to Town Council for approval.
5/14/2018 - The Community Services Committee (CSC) reviewed the Venue Committee’s Response to Phase II: A Conceptual Model for a Community Arts Center on May 14, 2018. The CSC requested more information and clarification on the recommendations made by the Venue Committee before forwarding a recommendation to Town Council. • 5/4/18 - Venue committee recommendations will be forthcoming at the May 14th meeting of the Community Services Committee.
5/4/2018 - Venue committee recommendations will be forthcoming at the May 14th meeting of the Community Services Committee.
4/16/2018 - The Venue Committee met on April 16th and finalized recommendations to forward to Town Council related to the Phase 2 consultant's report. The Venue Committee recommendations will be considered at the May 14, 2018 meeting of the Community Services Committee.
3/30/2018 - The Venue Committee met on 3/30/18 and held preliminary discussion regarding the consultant’s report. The committee will determine appropriate recommendations to forward to Town Council for consideration at a meeting in mid-April.
2/21/218 - The Venue Committee is currently evaluating the report submitted by the consultant. The Venue Committee Plans to meet in early March and determine appropriate recommendations to forward to Town Council for consideration.

Gullah-Geechee

Description:  The Gullah-Geechee Land and Cultural Preservation Task Force is to identify and assist in the preservation of Gullah/Geechee culture for the purpose of detecting and resolving issues specific to this community, including, without limitation, heirs property and land use, economic and sustainability issues, and education of the community.

Proposed Action:  Consider recommendations from Gullah-Geechee Land and Cultural Preservation Task Force.
11/28/2018 - A Strategy Building Workshop was held on 11/14/2018 with the Town's consultant, The Walker Collaborative. Conceptual strategies were presented at the 11/16/2018 Gullah Task Force Meeting. The consultant will continue to research and develop strategies to address concerns raised by the Gullah community.
10/18/2018 - A community input meeting for the Gullah-Geechee Culture Preservation project was held on October 15, 2018 at the Hilton Head Island Public Service District. Many residents attended the meeting to share information and concerns regarding the preservation of the Gullah culture.
9/28/2018 - The consultant team led by the Walker Collaborative kicked-off the culture preservation project on September 25-26, 2018 including a meeting with the Task Force, a public input meeting, and focus group meetings with stakeholders.
8/20/2018 - The Town has executed a contract with the Walker Collaborative for the Gullah-Geechee Culture Preservation Project and expects to schedule a kick-off meeting in September.
7/23/2018 - The selection committee conducted interviews for the Gullah-Geechee Culture Preservation Project and are beginning negotiations with the top respondent. The Task Force is working to identify which Native Islander owned properties are heirs property.
6/22/2018 - The selection committee is preparing for interviews of the top respondents to the Town’s RFP for the Gullah-Geechee Culture Preservation Project.
5/25/2018 - Town Council approved funding for implementation of the Historic Gullah Neighborhood Sign project.
5/1/2018 - Three responses to the Town's RFP for the Gullah-Geechee Culture Preservation Project were received. The Public Facilities Committee voted 4/23/2018 to recommend Town Council approve funding for implementation of the Historic Gullah Neighborhood Sign project.
3/30/2018 - The Gullah-Geechee Land and Cultural Preservation Task Force recommendations were approved by Town Council on March 20, 2018. An RFP for the Gullah-Geechee Culture Preservation Project has been issued. The Center for Heirs Property Preservation held a well-attended heirs’ property seminar. The Task Force presented their recommendations to the PPC on 2/22/2018. The Town in conjunction with the Native Island Business & Community Affairs Association identified Historic Gullah Neighborhoods on the Island. A project is now underway to place signs to identify each of these neighborhoods. A prototype sign identifying the Mitchelville Neighborhood was installed on February 8, 2018 near the intersection of Beach City and Dillon Roads.
2/21/2018 - The Gullah-Geechee Land and Cultural Preservation Task Force has drafted their mission statement and scope of work. A set of four recommendations including a Town staff position to serve as a liaison to the Gullah community, a partnership with the Native Island Business & Community Affairs Association (NIBCAA) for education, investigation of possible Land Management Ordinance (LMO) changes to address concerns of the Gullah community, and investigation of options to resolve fairness in taxation have been adopted by the Task Force and will be presented to the Public Planning Committee on February 22, 2018 with a recommendation from the Task Force for approval by Town Council.

Workforce Development and Affordable Housing

Description:  Town Council has identified a need to develop a workforce availability strategy. This includes pursuit of affordable, workforce housing and transportation initiatives that will lead to expanded or enhanced workforce for the Island.

Proposed Action:  Consider recommendations from the Public Facilities and Public Planning Committee scheduled to be provided in February of 2018.
12/3/2018 - The Workforce Housing consultant team conducted 9 focus groups from 11/28 - 11/30 including meeting with resort & restaurant employers, developers/realtors, housing advocates, gated communities, the Gullah-Geechee community, employees, and anchor institutions. A Special PPC meeting was held 11/29/2018 to review findings of the Assessment of Workforce Housing Needs and gather additional input from Town Council and members of the public.
10/18/2018 - Staff is coordinating with the consultant to schedule the next visit and series of public meetings.
9/28/2018 - The Public Planning Committee held a kick-off meeting with the Affordable Workforce Housing consultant on September 20, 2018. The consultant, Lisa Sturtevant & Associates LLC, was introduced and made a presentation followed by general discussion and public comments.
8/30/2018 - A contract with Lisa Sturtevant and Associates, LLC has been executed. Staff is coordinating a kickoff meeting with the consultant for mid to late September.
7/23/2018 - A contract is being finalized with the top respondent to the RFP.
6/18/2018 - Interviews with the most qualified consultants for the RFP were completed on June 15th. The selection committee is finalizing its recommendation for the preferred firm in which to engage to perform the work outlined in the RFP.
6/8/2018 - Interviews with RFP respondents are scheduled for June 12 and June 15, 2018. Staff has prepared commercial property inventory mapping and started work on potential conversion factors.
5/25/2018 - The RFP review team has short-listed responses and is scheduling interviews. The commercial property database has been updated and vacant/underutilized properties are being mapped.
4/27/2018 - Town staff has checked the proposals for responsiveness to the requirements laid out in the RFP. All responsive proposals are currently being evaluated by staff.
4/17/2018 - The bid opening for the Affordable Workforce Housing Strategic Plan RFP was held on April 17th at 2:00pm.
3/30/2018 - Initial RFP to engage a consultant to develop an Affordable Workforce Housing Strategic Plan did not yield any viable proposals. The RFP was modified and reposted on 3/18/2018. Proposals are due back to the Town in mid-April selection of a preferred consultant expected late May.
2/21/2018 - Town Council considered recommendations from the Public Planning Committee; and, through a workshop, developed preliminary policy direction for the affordable workforce housing initiative. Based on this initial policy direction, staff worked with the Public Planning Committee to develop an RFP to engage a consultant to develop an Affordable Workforce Housing Strategic Plan. Proposals are due back to the Town in early March with selection of a preferred consultant expected late March to early April. Finally, a panel discussion with experts from 5 communities that have affordable/workforce housing programs and initiatives will be held at a Public Planning Committee Workshop scheduled for Wednesday February 28th at 3:00pm at Town Hall.

Infrastructure

Description: 
Gateway Corridor:
Town Council has identified a need to become directly involved working jointly with the SC Department of Transportation (SCDOT) and Beaufort County in matters related to roadway improvements to the Island’s entry corridor (US 278) including both the Bowers and Graves Bridges.
Sewer Expansion Project: Town Council remains committed to the partnership initiative with the Hilton Head Public Service District (PSD) in the expansion of the PSD’s sewer system.
Storm Water Utility: The Town has in place many agreements with the PUD's related to the provision of stormwater management services of these private systems. Town Council has identified a need to examine the terms and conditions of each agreement to potentially update and provide standardized and clarifying language, and to monitor quarterly, the work and progress of the utility.


Proposed Action: 
Gateway Corridor: Town Staff and Council will establish stakeholder and partner relationships with SCDOT and Beaufort County in the pursuit of funding, analysis, concept development and public involvement as consideration is given to roadway improvements to US 278 between Moss Creek and Squire Pope Road.
Sewer Expansion Project: Town Council will support ongoing construction and consider provision of funding in order to implement the 5 year sewer expansion project.
Storm Water Utility: Town Staff will provide quarterly updates to the Finance and Administrative Committee along with information and routine updates via the bi-weekly report. Staff will bring forward any recommendations for proposed modifications to the PUD service agreements as the terms for respective agreements are extended.
12/4/2018 -

Gateway Corridor:

  • SIB Application comments provided to County and Consultant.
  • SCDOT representative's made a project presentation to the Public Planning Committee on November 13, 2018.
  • SCDOT (consultant) continues work on Environmental Assessment and Engineering Analyses.
  • Town Council authorized the creation of a US 278 Gateway Corridor Committee.
  • Per the County request, staff is preparing a resolution in support of the SIB application for the consideration of Town Council. It is envisioned that the resolution would accompany the application.
  • Beaufort County plans to bid the US 278 Jenkins Island Access Management Project by January (18 month construction period).

Sewer:

  • HHPSD contractor continues work on year's 3-5 projects.

Stormwater:

  • Staff has revised the standard POA/PUD drainage agreement and will present the new version to the Finance and Administrative Committee on 12-18-2018.
  • Hired new Operations and Maintenance Technician.
  • Multiple maintenance projects ongoing. Contract negotiations complete for watershed study in the Palmetto Hall - Mitchellville area.
  • Systems were lowered in advance of Hurricanes Florence and Michael.
  • Ongoing maintenance and repair projects are underway in Palmetto Hall, Hilton Head Plantation, Port Royal Plantation and Sea Pines.
  • Maintenance work completed includes vegetation management and sediment removal at various locations including Palmetto Headlands ditches, the Gum Tree Channel, the Arrow Road/Haig Point system, the Oakview Ditch, the Jarvis Creek Channel north of Main Street, the Yacht Cove outfall and a drainage outfall on Marshland Road near Alex Patterson.
9/28/2018 - Gateway Corridor: The project team working on the proposed State Infrastructure Bank application continues to meet weekly. A draft of the proposed State Infrastructure Bank Application has been prepared our consultant and is being reviewed by Staff. Town Staff met with residents of the Stoney Community on Sept. 21, 2018 to review the project and the potential benefits and impacts on the community. The South Carolina Department of Transportation (SCDOT) has requested the Town's input regarding their intent to prepare the Environmental Assessment of the US 278 Corridor for the subject improvements. They are seeking comments relative to the beneficial or adverse impacts of the project as seen by the Town. Staff will prepare a draft response for the consideration of Town Council. The SCDOT conducted a public meeting as required by the Environmental Assessment on Sept 27, 2018.

Storm Water Utility: Installation of flap gates at the Ashmore Channel Outfall adjacent to Mathews Drive completed in late August. Port Royal Trunk-line Channel project is substantially complete (6 of 7 phases); the final phase of work is scheduled for completion in October. Ongoing maintenance and repair projects are underway in Palmetto Hall, Hilton Head Plantation, Port Royal Plantation and Sea Pines. Maintenance work scheduled for October will include vegetation management and sediment removal at various locations including Palmetto Headlands ditches, the Gum Tree Channel, the Arrow Road/Haig Point system, the Oakview Ditch, the Jarvis Creek Channel north of Main Street, the Yacht Cove outfall and a drainage outfall on Marshland Road near Alex Patterson. Staff is drafting a revision to the terms and conditions of a boilerplate maintenance agreement for PUD private systems per direction from Town Council Finance and Administrative Committee to provide standardized and clarifying language; the completed draft will be provided to the Committee for review.
8/29/2018 - Gateway Corridor: The project team working on the proposed State Infrastructure Bank application continues to meet weekly. The second public informational meeting regarding upcoming Sales Tax Referendum occurred on August 15th at 6 pm at the Bluffton Library. Approximately 50 people attended. Further information and the answers to Frequently Asked Questions is now available via the Beaufort County website. A response to the joint letter sent to the State Infrastructure Bank by the County and Town has been received and distributed. A new application rather than an amendment will be required. Additional details and the proposed timeline for the new application are forthcoming. SCDOT plans to hold an public meeting on September 27, 2018 regarding the Environmental Assessment currently being conducted within the corridor. Location and time will be announced when known.

Sewer Expansion Project: The reimbursement agreement between the Town and the Hilton Head Public Service District has been executed. A right of entry has been executed for the District's use of Town Property (former site of the Childrens' Center on Mathews Drive) for project related material and equipment staging and storage. Work has commenced and the construction schedule will be distributed when received.
7/20/2018 - Gateway Corridor: The project team working on the proposed State Infrastructure Bank application amendment continues to meet weekly. The first of two planned public meetings regarding the upcoming Transportation Sales Tax Referendum occurred on July 18th at 6 pm at the Hilton Head Island High School. More than 60 people attended. The second meeting is scheduled for August 15th at 6 pm at the Bluffton Library. Beaufort County intends to make application for a BUILD FY 2018 Discretionary Grant to assist with funding for the planned improvements on William Hilton Parkway on Jenkins Island near Windmill Harbour. As a result, the project will not commence this fall as originally contemplated. A public outreach meeting associated with the ongoing Environmental Analysis within the corridor is planned for September 2018.

Sewer Expansion Project: On July 17, 2018 Town Council authorized the execution of an agreement with Hilton Head Public Service District providing for both the acceleration of the remaining years 3 through 5 work and the reimbursement for eligible work. The estimated total cost to be reimbursed via this agreement is approximately $2.9 million. Construction is imminent and expected to take approximately 6 months to complete.

Stormwater Utility: Substantial completion of Lawton Woods project achieved on July 13. Semi-annual routine maintenance activities at all three stormwater pump stations completed on June 26. Active maintenance projects ongoing in Hilton Head Plantation, Port Royal Plantation, and Palmetto Hall. Installation of flap gates at Ashmore Channel outfall is underway with completion anticipated in early August. Port Royal Trunk-line Channel project scheduled for completion in late August. Recent wet-weather pattern is impacting maintenance project delivery schedules for active work.
6/21/2018 - Gateway Corridor: The project team working on the proposed State Infrastructure Bank application amendment continues to meet weekly. Dates for the pre-application public meetings have been identified as July 18th at 6 pm at Town Hall and August 15th at 6 pm at the Bluffton Library. A letter which describes the project history, need and our proposed intentions to be jointly signed by the Chairman of County Council and the Mayor to the Chairman of the State Infrastructure Bank have been drafted. The next meeting of the State Infrastructure Bank is June 26, 2018.

Sewer Expansion Project: Final walkthrough on the years 1 and 2 projects is to occur during the week of June 25, 2018. A special Public Facilities Committee Meeting has been scheduled for July 9, 2018 at 11:00 am to consider an acceleration in the completion of the remaining years 3 through 5 work and a reimbursement agreement between the Town and the Hilton Head Public Service District.

Stormwater Utility: Staff provided a FY18 Year-end update to the Finance & Administrative Committee on June 19, 2018. Details included an update on service requests received and project delivery during FY18 through June 15. The SWU is on track to complete 18 Capital and 49 Maintenance projects in FY18. Significant projects completed include drainage improvements and street paving in Lawton Woods, alleviating severe street flooding issues in Wexford, channel maintenance and sediment removal in Palmetto Headlands Business Park, Port Royal Plantation and Sea Pines, rehabilitation of a major system outfall pipe in Hilton Head Plantation and completing an emergency sinkhole repair on Yacht Cove Drive.
5/24/2018 - Gateway Corridor: Town Council authorized funding in the amount of $45,882 as requested by Beaufort County to assist in with the engineering services required to prepare an application to the State Infrastructure Bank (SIB) relating to the Gateway Corridor Project. An intergovernmental agreement has been executed as a result. Staff participated in a project kick-off conference call on May 8, 2018. Scheduling of public/stakeholder meetings is pending.

Sewer Expansion Project
- The Hilton Head Public Service District has requested final walkthrough inspections with Town and South Carolina Department of Transportation Staff of the year 1 and 2 projects in the anticipation of the completion of the initial sewer expansion projects.
4/11/2018 - Gateway Corridor: Town Council approved the project Consent Resolution for County's Jenkins Island safety and widening project and dedication of necessary right of way. County is refining design to be bid this summer and begin construction this fall. SCDOT continues to analyze alternatives for roadway location and bridge replacement and complete the environmental assessment within the corridor. The County with the support of the Town, is preparing to update the State Infrastructure Bank Application for the potential funding of a portion of the expected project’s cost.

Sewer Expansion Project: Construction of the year 1 and 2 projects continues. Customers on Oakview Road, Sam Frazier Retreat, Freddie’s Way, Rasta Drive, Sassafras Lane, Nazarene Road, Trinh Palace Way, Dianah’s Drive, Chisolm Place Ferguson Lane, Kids Way, and part of Dillon Road can now connect to sewer. Work also is continuing to provide sewer access on more Marshland Road side streets, including Allen and Pinefield roads, Jessica and Mackerel drives, William Way and Aiken Place.

Storm Water Utility: Active construction currently includes the Port Royal trunk line channel and Lawton Woods projects. Staff is compiling information on PUD/POA drainage agreements (expiration dates/differences). Year-end report targeted for delivery to the Finance and Administrative Committee in June 2018.

Regionalism

Description:  With the best interests of the Island and region in mind, Town Council is committed to working with nearby municipalities and counties to achieve a high quality of life for residents.

Proposed Action:  In order to define the purpose and impact from pursuing a regionalism effort the Intergovernmental and Public Safety Committee will compile and review an entire list of areas for regional efforts and craft a strategy and series of tactics to enact that strategy.
11/7/2018 - In conjunction with Beaufort County Council, authorized the consolidation of the Town’s Municipal Court with that of the Beaufort County Magistrate to provide regionalized judicial services for County and Town code/traffic citations.
7/17/2018 - Staff continues to work with Beaufort County and SCDOT to evaluate upgrades throughout the corridor leading to the Town between Moss Creek and Squire Pope Road. Two public meeting have been planned jointly with the County to provide background on the upcoming sales tax referendum and to receive input on corridor improvement needs from the public. These meeting are on July 18, 2018 at the Hilton Head High School and August 15, 2018 at the Beaufort County Library in Bluffton.
4/25/2018 - On April 25th staff presented a summary of the Island's development and planning history and provided information on remaining potential development for the Island to the Southern Lowcountry Regional Board. Beaufort County staff gave a similar presentation for the unincorporated areas of the county. These presentations completed the series of reporting by Beaufort and Jasper County jurisdictions related to planning and development efforts and the expectations regarding the timing for approved or potential development to come online.
3/23/2018 - On March 5th, 2018 the Intergovernmental Relations and Public Safety Committee heard from Senator Tom Davis on a number of topics including the SCDOT process for Hiilton Head Island bridge replacement, Jasper Port update, and other legislative items of the Town's interest.
2/16/2018 - The Intergovernmental Relations and Public Safety Committee invited Representative Jeff Bradley to its 2-5-2018 meeting to discuss legislative issues and various issues related to replacing the bridge to Hilton Head Island.